Lot Recall & Trace Builder
Turn a recall panic into a one-screen workflow: enter a recalled lot, instantly trace every on-hand location and every customer who got it, then draft holds and notices for a manager to approve before anything goes out.
A secure internal tool where you enter a recalled lot, see every location holding it and every customer who received it, and a quality manager approves the recall scope before holds are placed and notices are sent.
Before you start
- A free Supabase account
- A free Vercel account
- A free Resend account (for sending recall notices)
- A spreadsheet or CSV export of your lot-tracked receipts, on-hand stock, and shipment history
The problem this kills
A recall lands and the clock starts. Somewhere in your warehouse and out in the field is a bad lot, and right now the only way to find it is a frantic dig through receipt logs, on-hand reports, and shipment spreadsheets - while a regulator or customer waits for answers.
Miss one pallet or one customer and you have a compliance failure. Move too slowly and the bad product keeps shipping. Do it all by hand under pressure and you make mistakes exactly when mistakes cost the most.
You need to go from "we got a recall notice" to "here is every location holding it, every customer who received it, the holds we're placing, and the notices we're sending" in minutes - with a paper trail an auditor will accept.
What you'll build
A single secure web app for your team. You type in a recalled lot or batch number, and the tool:
- Traces it backward to the supplier, purchase order, and receipt it came from.
- Traces it forward to every on-hand location still holding it and every shipment and customer that received it.
- Drafts a quarantine hold list for the on-hand stock and a recall notice list for affected customers.
- Stops at a human gate: a quality manager reviews and approves the recall scope before any hold is placed or any notice is sent.
- On approval, places the holds, sends customer notices through Resend, and exports a complete CSV recall packet for your records and your auditors.
Every step is time-stamped and logged: who searched, what was found, who approved, what went out, and when.
What's inside the Implementation Plan
- It starts by interviewing you about your business. Before a single line of code, the plan has the AI agent ask about your current recall process, the systems and spreadsheets you actually use, how your lot and SKU numbers are formatted, your typical and peak volumes, and your real approval rules and edge cases. It reads back a short tailored spec and waits for your thumbs-up - so you get a tool shaped to your warehouse, not a generic template.
- A step-by-step build, each step ending in a ready-to-paste prompt for your AI coding agent.
- A data model for lots, receipts, on-hand stock, shipments, and customer contacts - tuned to your naming conventions.
- Forward and backward trace logic with duplicate guards keyed on lot plus recall event.
- The manager approval gate, the Resend notice sender, and the CSV recall-packet export.
- A "No API yet?" fallback so you can build the whole thing today from spreadsheets - no integration to your ERP required.
The governance it includes (this is the point)
This is not a toy. The plan builds in the controls quality and compliance teams actually need:
- Login so only your team can open the tool.
- Row-level security so each organization only ever sees its own data.
- A complete audit trail - who searched, what the trace found, who approved, and exactly when every notice went out.
- A hard human-in-the-loop approval gate - the AI drafts the recall scope, holds, and notices; a quality manager reviews and approves; only then does anything get written or sent.
- Duplicate guards so the same lot can't be processed twice under the same recall event.
Who it's for
Quality and compliance teams, recall coordinators, and inventory control staff who own lot and batch traceability - and who need a fast, defensible answer the moment a recall hits. No coding background required.
You've got this - paste the first prompt and let the agent interview you.