Warranty Registration Manager

The problem this kills

When a warranty claim lands, the clock starts on a frantic hunt: Did this customer actually register? Is that serial number real? Does the receipt match the product and the date they're claiming? Half the time the proof of purchase is a blurry photo in someone's inbox, or it never got collected at all. Your service coordinators end up playing detective instead of helping customers, and bad or fraudulent claims slip through because nobody had time to check.

The fix is to do the hard part once, up front - at the point of sale - and to do it cleanly. Capture the serial, the SKU, the purchase date, the retailer, and the receipt the moment the product is sold. Validate it. Have a human confirm the proof is real. Then every future claim checks against a dataset you actually trust.

What you'll build

A small, login-protected web app where a customer or an agent records a registration: product (SKU), serial number, purchase date, retailer, and a receipt upload. The tool checks the SKU against your product list and the serial against your format rules, rejects duplicates, and stashes the receipt securely. An agent then reviews the proof - does this receipt really match this product and this date? - and approves or rejects it. Approved registrations become "verified" and trigger a confirmation email to the customer. Everything is logged: who registered what, who approved it, and when.

What's inside the Implementation Plan

• A guided discovery interview that runs first - the plan has the AI agent ask you about your products, your serial-number conventions, your retailers, your volumes, and your messy edge cases, then tailors the data model and validations to your business instead of dropping a generic template on you.
• Step-by-step build instructions, each ending in a ready-to-paste prompt for your AI coding agent.
• The registration form with file upload, SKU validation, serial-format checks, and duplicate rejection.
• Secure receipt storage behind row-level security.
• The agent review-and-approve screen (the human gate).
• Confirmation emails on approval.
• A complete audit trail and a CSV export of verified registrations for your warranty system.
• A "No API yet?" fallback so you can build the whole thing today using a spreadsheet of SKUs - no integration required.

The governance it includes (this is the point)

• Login so only your team (and the customers you invite) can use it.
• Row-level security so each organization only ever sees its own registrations and receipts.
• A human-in-the-loop approval gate: a registration is only marked verified after an agent reviews the proof of purchase and approves it. Nothing untrusted is ever treated as valid.
• Duplicate guards keyed on the serial number so the same product can't be registered twice.
• A full audit trail: who submitted, who approved or rejected, and exactly when.

Who it's for

Service coordinators and support operations people who are tired of chasing proof of purchase during claims. If you've ever had to email a customer back asking for "a clearer photo of the receipt" weeks after a product broke, this tool is for you. No coding background needed - you'll build it by talking to an AI agent.

You've got this - paste the first prompt and let the interview tailor it to your business.