Statutory Equipment Inspection Tracker

The problem this kills

Forklifts, cranes, lifts, pressure vessels, fire extinguishers and suppression systems, eyewash stations - every one of them carries a legal clock. Miss an inspection date and you are operating equipment out of compliance: a failed audit, a voided insurance claim, or worse, someone gets hurt and the records show you knew it was overdue.

Most teams run this on a spreadsheet that nobody trusts. Dates drift. The "last inspection" column is three people's guesses. Certificates live in someone's inbox. Nobody is sure which forklift is actually safe to run today, and the only person who knows the renewal dates is on vacation.

This Implementation Plan hands you a real internal tool that knows every asset's legal clock, warns you before it runs out, and refuses to let an overdue asset look "fine."

What you'll build

A private web app for your EHS, facilities, and maintenance team that:

• Imports your equipment list from a CSV or Google Sheet and computes each asset's next-due date from its inspection interval.
• Shows a live dashboard: compliant, due-soon, and overdue - with overdue assets clearly flagged do-not-operate.
• Emails reminders before an inspection comes due, and alerts when something goes overdue.
• Lets an inspector record a completed inspection - upload the certificate, note any defects found, link them to a repair or CAPA.
• Holds every completed inspection at a human approval gate: the responsible owner reviews the certificate and defects, then approves, and only then is the asset's compliant status and next-due date set.
• Exports a clean compliance register CSV with current status for every asset.

What's inside the Implementation Plan

• It starts by interviewing you about your business. Before it builds anything, the plan makes the AI agent ask about your equipment types, your inspection intervals and naming conventions, your asset-ID format, who owns and who inspects, your real approval rules, and your messy edge cases. It reads a short tailored spec back to you for a thumbs-up - so you get a tool shaped around how you actually work, not a generic template.
• A step-by-step build, each step ending with a ready-to-paste prompt for your AI coding agent.
• The full data model, validations, and dashboard tuned to the answers you give in the interview.
• A "No API yet?" fallback so you can build the whole thing today using just a CSV or Google Sheet - no integration with your existing systems required.
• A verification checklist so you know it actually works before you trust it.

The governance it includes (this is the point)

This is not a toy. The plan builds in the controls a compliance tool must have:

• Login so only your team can open it.
• Row-level security so each organization only ever sees its own assets and records.
• A complete audit trail - who imported, who inspected, who approved, and exactly when.
• A hard human-in-the-loop approval gate - the inspection is drafted, the owner reviews the certificate and any defects, and only an approval sets the asset compliant and advances the next-due date.
• Duplicate guards keyed on asset-ID plus inspection-type so the same inspection can't be recorded or counted twice.

Who it's for

EHS, facilities, and maintenance teams responsible for statutory equipment compliance - anyone who has to be able to prove, on demand, that every regulated asset is inspected, certified, and safe to operate.

You've got this. Paste the first prompt and let the agent interview you.