Pickup Request Scheduler
Turn ready outbound shipments into carrier pickup requests your coordinator approves before they go out, then track every one to a confirmed pickup so none slip.
A private internal tool that drafts carrier pickup requests from ready shipments, holds them for coordinator approval, sends the confirmed request to the carrier, and reminds you until the truck actually shows.
Before you start
- A free Supabase account
- A free Vercel account
- A free Resend account
- A list of your carriers and dock hours (a spreadsheet is fine)
The problem this kills
A shipment is packed, palletized, and sitting on the dock - and then nobody calls the carrier. Or someone calls, but the request never gets confirmed, so the truck never comes. Or two pickups go to the same carrier on the same day and nobody consolidated them, so you pay for two stops. Missed pickups mean late deliveries, angry customers, detention charges, and a dock full of freight that should already be gone.
Most teams "manage" this with a shared inbox, a whiteboard, and a coordinator's memory. That works until it's a busy Friday and the carrier's cutoff is 3 PM. The pickups that get missed are almost never the ones anyone meant to miss - they're the ones that fell through the cracks because nothing tracked them from "ready" to "truck confirmed."
What you'll build
A small private web app for your shipping coordinators and dispatch team. It takes your outbound shipments that are ready for pickup and drafts a clean pickup request for each one - ready time, piece count, weight, dock door, and reference numbers - addressed to the right carrier. Your coordinator reviews every draft, fixes anything off, and approves it. Only then does the request go to the carrier. After that, the tool tracks each request to a confirmed pickup and nudges you with reminders until it is.
It respects each carrier's daily cutoff time, consolidates multiple ready shipments going to the same carrier on the same day into one request, and refuses to create the same pickup twice.
What's inside the Implementation Plan
- It starts by interviewing you about your business. Before it builds anything, the plan has the AI agent ask you about your real pickup process, your carriers and their cutoffs, your dock hours, how your shipment and reference numbers are formatted, and your busiest days. It reads a short tailored spec back to you and waits for your thumbs-up - so you get a tool shaped around how you actually ship, not a generic template.
- A guided, copy-paste build: every step ends with a prompt you paste straight into your AI coding agent.
- A data model for shipments, carriers, dock hours, and pickup requests tuned to your answers.
- The draft-then-approve workflow, carrier cutoff handling, same-carrier consolidation, and reminders.
- A "No API yet?" fallback: load your ready shipments from a Google Sheet or CSV and export approved pickup requests as a clean CSV - so you can run the whole thing today, even with no connection to your TMS or ERP.
- A "how to know it works" checklist so you can prove it end-to-end before you trust it.
The governance it includes (this is the point)
- Login so only your team can open the tool.
- Row-level security so each organization only ever sees its own shipments and carriers.
- A complete audit trail: who drafted, who approved, what was sent, and when.
- A hard human-in-the-loop approval gate: the AI drafts the pickup request, a coordinator reviews and approves, and only then is anything sent to a carrier.
- Duplicate guards keyed on shipment + pickup date, so the same pickup can't be requested twice.
Who it's for
Shipping coordinators, dispatchers, and warehouse leads who own the dock and are tired of chasing carriers. If you can use a spreadsheet, you can build and run this.
You've got this - paste the first prompt and let the agent interview you.