Policy Acknowledgment Campaign Tracker
Distribute a policy, capture every employee's timestamped acknowledgment against a deadline, chase the laggards, and produce an audit-ready report tied to the exact document version.
A login-protected tool where HR uploads a policy, picks an audience, gets a human approval gate before launch, collects each employee's timestamped acknowledgment tied to the document version, sends reminders, certifies completion, and exports an audit CSV of who acknowledged what and when.
Before you start
- A free Vercel account
- A free Supabase account
- A free Resend account
- Your policy document (PDF or text) and a list of who needs to acknowledge it
The problem this kills
You email the new policy to the whole company. A few people reply "got it." Most don't. Three months later legal asks: "Can you prove every employee acknowledged the updated code of conduct?" - and you're scrolling through your sent folder, guessing.
"Everyone acknowledged the new policy" should be a fact you can prove, not a hope. The trouble is that email gives you no record: no timestamp, no link to the exact version they saw, no way to tell who's still outstanding, and no clean report when an auditor comes knocking. New hires who joined after the blast slip through entirely. And when you revise the policy, you have no way to re-collect sign-offs against the new version.
What you'll build
A small, login-protected web app that runs the whole acknowledgment campaign for you:
- HR uploads the policy document and it's stored as a specific, locked version.
- HR picks the target audience - the whole roster, or filtered by department or location.
- HR reviews and approves the campaign before a single email goes out.
- Each employee gets a personal link, reads the policy, and clicks to acknowledge - captured with their name, the exact version, and a precise timestamp.
- A live dashboard shows completion against the deadline, and reminders go out automatically to whoever hasn't responded.
- HR certifies the campaign complete, and you export an audit-ready CSV: who acknowledged, which version, and exactly when.
What's inside the Implementation Plan
The plan is a step-by-step runbook you paste into an AI coding agent (Claude Code), which then builds the tool with you - no coding experience required.
Crucially, it opens by interviewing you about your business - how you distribute policies today, what your roster looks like and what fields it has (employee ID, department, location, email), your typical and peak audience sizes, your deadline and reminder rules, and your messy edge cases (new hires, contractors, people on leave, version changes). It turns your answers into a short spec, reads it back for your thumbs-up, and only then builds. The result fits your HR process, not a generic template.
Inside you get: the discovery interview, the data model, the upload-and-version flow, the audience picker, the approval gate, the employee acknowledgment page, the reminder engine, the certification step, and the CSV export - each step ending in a ready-to-paste prompt.
The governance it includes (this is the point)
This isn't a survey tool - it's a compliance record, so the controls are built in:
- Login so only your HR/compliance team can run campaigns.
- Row-level security so you only ever see your own organization's data.
- A complete audit trail - who launched, who approved, who certified, and every acknowledgment timestamp.
- A human approval gate - HR reviews the audience, document version, wording, and deadline and approves before anything is sent, and a human certifies completion at the end.
- Duplicate guards - one acknowledgment per employee per policy version, and once acknowledged the record is locked and can't be altered.
Who it's for
HR and compliance professionals who distribute policies by email and have no reliable, defensible record of who actually read and accepted them - and who need to prove it when an auditor, a regulator, or a lawsuit asks.
You've got this. Paste the first prompt and let the agent interview you.