HR Compliance Calendar
Build an internal tool that tracks every recurring HR compliance obligation - filings, poster updates, annual notices, training deadlines, audits - with owners, computed due dates, tiered reminders, and proof-of-completion sign-off, so nothing slips past a deadline again.
A living compliance register that auto-generates recurring due dates, nudges the right owner before each deadline, collects evidence, and gives HR a one-click confirm before anything closes - plus an audit trail and CSV export.
Before you start
- A list of your recurring HR compliance obligations (or the spreadsheet you track them in today)
- Free Vercel, Supabase, and Resend accounts
- About an afternoon - no coding experience required
The problem this kills
Right now your HR compliance calendar probably lives in one heroic spreadsheet - and in your head. You're tracking EEO filings, OSHA logs, ACA reporting, required poster updates, annual benefit notices, harassment-training deadlines, and a dozen state-specific obligations, each with its own frequency and its own jurisdiction. The due dates only "recur" because you remember to copy the row down every year. Reminders happen when you happen to glance at the tab. And when an auditor asks "show me proof this notice went out on time," you go digging through email and shared drives.
One missed deadline - a late filing, an expired poster, a training window that closed - can mean fines, penalties, or a failed audit. The tracking is the hard part, and a spreadsheet was never built for it.
What you'll build
A private web app for your HR/compliance team that turns your obligation list into a self-running calendar:
- You enter each obligation once - name, jurisdiction, frequency, the rule for when it's due, the owner, and what evidence proves it's done.
- The tool computes the actual recurring due dates (annual, quarterly, monthly, or on-event) so you never copy a row again.
- It emails the owner tiered reminders - a heads-up well ahead, a nudge as the date nears, and an alert if it's slipping.
- The owner uploads proof and marks it complete; HR reviews and confirms before it closes for that period.
- Overdue items escalate automatically, and everything lands on a status dashboard.
- One click exports your full compliance register as a clean CSV.
What's inside the Implementation Plan
A complete, paste-and-go runbook written for a non-coder. It opens by interviewing you about your actual compliance program - your obligations, jurisdictions, frequencies, owners, evidence rules, and the messy exceptions - then tailors the data model and every build step to your answers. This is not a generic template; the tool fits how you work.
From there it walks you, prompt by prompt, through standing up the database, the obligation entry screens, the recurring-due-date engine, the reminder emails, the evidence upload, the HR confirmation gate, the dashboard, and the CSV export. Each step ends with a ready-to-copy prompt you paste into your AI agent.
The governance it includes (this is the point)
- Login so only your team can get in.
- Row-level security so you only ever see your own organization's obligations.
- A human-in-the-loop gate: the owner submits evidence, but nothing is marked closed until HR reviews and confirms it for the period.
- A complete audit trail - who entered, reminded, completed, confirmed, and when - ready for any auditor.
- Duplicate guards so the same obligation can't be logged twice for the same period (one instance per obligation per period).
This is a tracker, not legal advice - but it makes sure the things your counsel told you to do actually happen, on time, with proof.
Who it's for
HR and compliance leaders juggling many recurring obligations across multiple jurisdictions in a personal spreadsheet - and anyone who has ever woken up at 2am wondering if a filing deadline already passed.
You've got this - paste the first prompt and let the agent interview you.