Recurring Journal Entry Scheduler
Store your repeating month-end entries — rent, depreciation, prepaid amortization, payroll accruals — once as templates, let AI generate the draft for each period on schedule, then post only after a reviewer approves. Always balanced, never generated twice, exported GL-ready.
A web tool where you import your recurring journal-entry templates once, choose a generation day, and let AI draft each period's entries — fixed amounts and simple formulas like straight-line amortization, with partial first/last periods handled. A reviewer gets an email digest of drafts due, edits and approves them, and the tool posts to a journal log and exports a GL-ready CSV in your system's exact columns. Every entry is balanced and can never be generated twice for the same period.
Before you start
- A Supabase account (free)
- A Vercel account (free)
- A Resend account (free)
- A list of your recurring entries (a Google Sheet or CSV is fine)
- Claude Code or any AI coding agent
The problem this kills
Every single month you open last month's workpaper, copy the same journal entries, and change the date. Rent. Depreciation. Prepaid insurance amortization. The payroll accrual. The software-subscription spread. None of them are hard — that's the problem. They are pure repetition, and repetition is where mistakes hide: a fat-fingered amount, a transposed account, an entry you forgot because it only runs in the quarter, or the same accrual booked twice because two people thought the other hadn't done it.
The really nasty ones are the entries that change a little each period — a straight-line amortization that runs down to zero, a prepaid that has an awkward partial month at the start and another at the end. You keep a side schedule, you tie it out, you copy the right line into the entry, and you hope you grabbed the right row. Do it twelve times a year across a dozen templates and you are spending real hours on work that is the same every period and still occasionally wrong.
This is exactly the kind of rules-based, repeating, high-stakes work that a small internal tool does better than a spreadsheet — and you do not need to be a developer to build it.
What you'll build
A simple internal web tool for your close. You import your recurring entries once as templates — description, the debit and credit accounts, the amount (a fixed number or a simple formula like straight-line amortization), the frequency, and the start and end dates. From then on, on the generation day you choose, the tool produces the draft entries due for the period: it figures the right amount for each one, handles a partial first or last period, and stops a template the period after its end date.
A reviewer gets an email digest of the drafts that are due, opens one screen, edits anything that needs a tweak, and clicks Approve. Only then does the entry post to your journal log and flow into a GL-ready CSV in the exact columns your accounting system imports. Every generated entry is checked so debits equal credits, and the same template can never be generated twice for the same period.
What's inside the Implementation Plan
The plan is a single file you paste into an AI coding agent. It opens by interviewing you about your business — which accounting system you run, how your recurring entries are structured today, your account-numbering and naming conventions, your period and posting-day rules, how your amortization and accrual amounts are calculated, and your messy exceptions — and then tailors the data model, the formula engine, the validations, and every later step to your answers. This is a build shaped around your close, not a generic template.
From there it walks the agent through the database schema, the template import with its duplicate guards, the period-generation engine that handles fixed amounts, formulas, and partial periods, the reviewer's email digest and approve screen, the journal log, and the GL-ready CSV export. Every step ends with a ready-to-copy prompt. Because the whole thing runs on CSV in and GL-ready CSV out, you can build and use it this weekend even if you have no direct connection to your accounting system.
The governance it includes (this is the point)
This posts to the general ledger, so it is built like it matters: login so only your finance team can use it, row-level security so you only ever see your own entity's data, and a complete audit trail of every import, generation, edit, approval, and export — who did what, and when. Nothing posts automatically: each generated entry is a draft until the reviewer approves it, and approval is the hard human-in-the-loop gate before anything becomes a journal entry. A balanced-entry check rejects anything where debits don't equal credits, and a duplicate guard on template + period means the same recurring entry can never be generated or posted twice.
Who it's for
Staff accountants and bookkeepers who own the monthly and quarterly close and are tired of hand-copying the same entries every period. If you can describe how each of your recurring entries is calculated, you can build this — and get those hours back.
You've got this — open the plan, paste the first prompt, and let it interview you about your recurring entries.